Introduction
This Privacy Policy describes how V. Utton & Associates Inc. (“VUA”, “we”, “us”, or “our”) collects, uses, discloses, and safeguards personal information in accordance with applicable privacy legislation in Ontario and Canada, including the Personal Information Protection and Electronic Documents Act (PIPEDA), and applicable provincial public‑sector privacy legislation when working with public sector clients.
Who We Are
VUA is a boutique people practices and leadership coaching consulting firm based in Ontario, Canada. Our services include; human resources management, organizational development, facilitation, leadership development, career coaching, leadership and executive coaching, assessments (including tools such as Predictive Index and Leadership Circle Profile), and keynote speaking.
VUA may from time to time collect personally identifying information about you only when you specifically and knowingly provide it to us. The VUA website is dedicated to providing you with information to help you as you source the services we offer. Information we collect about you will assist us to better serve your needs. Earning your trust is paramount to us and we believe that you should know exactly what personally identifying information we collect and how we’re going to use it before you share it with us.
Personal Information We Collect
We may collect personal information such as names, contact details, organizational affiliation, employment and professional background information, assessment responses and results, coaching notes, learning feedback, and other information reasonably required to deliver our services. Information may be collected directly from individuals, from client organizations, or through online interactions.
Online Forms, Newsletters, and Cookies
When you complete an online form, register for events or services, subscribe to newsletters, or otherwise interact with our website, we may collect contact information and details relevant to your inquiry. Our website may use cookies or similar technologies to support functionality, analytics, and user experience. You may manage cookie preferences through your browser settings.
Links To Other Sites
You should be aware that when you are on the VUA website, you could be directed to other sites that are beyond our control. There may be links to other sites from the VUA website pages that take you beyond our pages. For example, if you “click” on a banner advertisement or a VUA website search result, the “click” takes you off the VUA website site. This includes links from advertisers, sponsors and partners that may use the VUA website’s logo as part of a co-branding agreement. These other sites may send their own cookies to users, collect data or solicit personal information. Always be aware of where you land!
The VUA website’s policy does not extend to anything that is inherent in the operation of the Internet, and therefore beyond the VUA website’s control, and is not to be applied in any manner contrary to applicable law or governmental regulation.
How We Use Personal Information
Personal information is used to deliver consulting, coaching, facilitation, assessment, and professional services; administer assessments; communicate with clients and participants; distribute newsletters and communications (where consent has been provided); manage internal operations; and meet legal, contractual, and professional obligations.
Consent
We obtain consent for the collection, use, and disclosure of personal information except where permitted or required by law. Consent may be express or implied depending on the nature and sensitivity of the information and the context of collection. Individuals may withdraw consent, subject to legal or contractual limitations.
Disclosure of Personal Information
Personal information may be shared with third‑party service providers, including assessment platform providers, technology service providers, or administrative supports, solely for purposes related to service delivery and subject to appropriate confidentiality and data protection obligations. We do not sell personal information.
Public Sector Engagements
When working with public sector or broader public‑sector organizations, we handle personal information in accordance with applicable public‑sector privacy legislation, contractual requirements, and institutional policies, which may impose additional obligations respecting collection, use, retention, storage, and disclosure.
Safeguards
We take reasonable administrative, technical, and physical measures to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification.
Accuracy and Retention
We make reasonable efforts to keep personal information accurate, complete, and up to date. Personal information is retained only as long as necessary to fulfill identified purposes or as required by law, professional standards, or contractual obligations.
Access and Correction
Individuals have the right to request access to and correction of their personal information, subject to legal and contractual limitations.
Your E-mail To Us
When you send us e-mail, we will use your name and e-mail address only to respond to the concerns you write to us with. Your e-mail may be shared with appropriate people within the VUA team to help us respond to your concerns and improve the VUA website.
Privacy Policy Inquiries
Questions, concerns, or complaints about this Privacy Policy or our information handling practices may be directed to our Privacy Contact at . We will respond within a reasonable timeframe and in accordance with applicable law.
Changes To This Policy
From time to time, VUA may introduce new products and services. VUA reserves the right to modify this policy at any time by notifying visitors and/or clients, via the vuttonassociates.ca site, of a new/revised privacy policy. You can send an e-mail with any further questions to: